New Hire Onboarding Checklist Training Program

On-Boarding Plan – New Hire Plant Orientation and Training Program

Position Title_____________________ Employee Name_____________________________    

Trainer:________________________________                          

 

Our Goal: Making a Positive First Impression
Primary Trainers Human Resources

Supervisor / Production Manager

Line Lead / Area Trainer

PAH EHS Lead

QA

 

HR Orientation & Training Schedule – Day 1 – 2 Hours – 8:30am-10:30am
HR Employee reports to HR at front desk o
HR Introduction, pertinent tasks, and On-Boarding Packet – HR o
HR E-verify o
HR TAG and LMS credentials, ADP registration and direct deposit set-up o
HR Intro power point o
HR Timecard and id badge creation o
HR Review of general policies and procedures o
Benefits Day 2 – 1.5 Hours – 9:30am-11am
HR Orientation – benefits packet and explinations (review each benefit with employee and answer any questions they may have. Go over how to sign up for each benefit) o
HR LMS – benefits training (show where this is at and let them know this will be part of their LMS training when given time from the floor to complete) o
HR Provide Ee task list o
Code of Conduct – Day 3 – 10am-11:30am
HR Code of Conduct Training – HR o
HR Questions on other topics covered in Day 1 or 2 o
EMPLOYEE Signature and Date
New Employee Safety Orientation – Day 1 – 20 min
SUP/PRM/EHS New Employee Safety Orientation – General Work Practices – see checklist o
EMPLOYEE Signature and Date

 

Department, Plant Tour and Introductions – Day 1 – 45 minutes

This training ensures that you have received a tour of the areas and personnel related to your role. This includes areas and personnel available at the time. Review attached building map
SUP/PRM Introduction to Plant Manager o
SUP/PRM PAH GMP Policies (PAH-OMP-PQA-SOP-0047) o
SUP/PRM Company store – Brief finished product introduction of product manufactured o
SUP/PRM Intro to TCS’s and why they are important o
SUP/PRM LMS Login and Training – Specific role training list o
SUP/PRM Temp employee Safety Checklist (PAH-OMP-PQA-F-0031) o
SUP/PRM Employee entrance door o
SUP/PRM Break area EPA – Chow Hall and Kitchen o
SUP/PRM Discuss the break schedule, bell system, and timing

First break 15 minute paid – 8:30 AM      7:30 PM

Second break 20 minute paid – 11:30 AM              9:30 PM

Third break 15 minute paid – 2:30 PM    12:30 AM

 o
SUP/PRM Locker area – Does the employee require a locker? YES    NO    Brief discussion o
SUP/PRM Pedestrian walkways – Discussion while touring on the correct path o
SUP/PRM Production boards – Discuss all key measurements in detail, briefly discuss all other non-production information, from left to right – Plant Safety, Corporate Updates, Click Safety, Special information, Quality w/Detailed introduction focusing on Deviations and Right the first time, Team member assignments, Weekly production schedules, Production Goals & Efficiencies, OEE measurement, Down time issues, GEMBA Walks, Housekeeping and 5S opportunities, Shift overlap of 12 minutes o
SUP/PRM Warehouse and receiving – Dock and racking o
SUP/PRM R&D area – What’s behind the door discussion o
SUP/PRM Lab coats – Brief introduction, requirements, and laundry bins o
SUP/PRM Label Cage – Brief discussion o
SUP/PRM CTN 3 & CT3S – Brief operation discussion o
SUP/PRM Component staging – Brief introduction o
SUP/PRM Return to warehouse – Brief introduction o
SUP/PRM CTN 1&2 – Brief operation discussion o
SUP/PRM Unifill machines – Brief operation discussion o
SUP/PRM Shampoo 3 & SPRAY5 – Brief operation discussion o
SUP/PRM Blending – Brief operation discussion o
SUP/PRM Maintenance Shop – Brief introduction o
SUP/PRM Lab – What’s behind the door discussion o
SUP/PRM Restrooms – Brief discussion o
SUP/PRM Drinking fountain – Brief discussion o
SUP/PRM QA Office – Brief introduction o
SUP/PRM QA Office – LMS training computers o
SUP/PRM Break area East Side – Brief introduction o
SUP/PRM East Side Warehouse and Receiving – Dock and racking o
SUP/PRM East Side changing room – Brief introduction o
SUP/PRM East Side Suites – Brief introduction, reference building map, brief operation discussion for each o
SUP/PRM East Side component staging – Brief introduction o
SUP/PRM East Side return to warehouse – Brief introduction o
Employee Signature and Date
Meeting will now move from the floor to the Rottweiler conference room or supervisor’s office for the next portion depending on head count – Day 1 – 30 minutes – Day 1 New Employee Safety Orientation – 20 minutes

 
Job Specific Training

Primary responsibilities, Include line lead for the first few minutes for introduction and brief discussion.
SUP/PRM Get to know the employee o
SUP/PRM Go over Supervisor contact information during and after work hours o
SUP/PRM Go over our Plant Organizational Chart o
SUP/PRM Go over the specific job description in detail

Outline specific responsibilities and how they carry over to all other production lines

 o
SUP/PRM Touch on cross-training in different roles o
SUP/PRM Go over sample production paperwork focusing on Lot codes and the portion of the production line they will have control of o
SUP/PRM Explain in detail the headcount per line and how one extra person can OEE goals o
SUP/PRM Discuss first time right and the impact on production goals o
SUP/PRM Discuss deviations and how they impact production goals o
SUP/PRM Discuss Vorne Board OEE and the importance of goal setting, scan options o
SUP/PRM Discuss housekeeping and areas of responsibility o
SUP/PRM Demonstrate the understanding and ability to follow 5’s protocol o
SUP/PRM Discuss 5’s shadow boards at production and compactor area o
Employee Signature and Date
Teammate Pairing – First day of production – Day 1
SUP/LL Hand off employee to the line lead to give a more in-depth tour of the production line detailing each station and housekeeping responsibilities o
SUP/LL Line lead should focus on explaining all tasks clearly. Ensure Lot codes are brought up throughout the tour o
SUP/LL Discuss key safety aspects of the production line such as E-Stops etc. o
SUP/LL Pair the employee with another that has similar responsibilities until the end of day one meeting o
Employee Signature and Date
End of Day Meeting – Continue for the remainder of the first week
SUP/PRM Meet with the employee mid-shift and end of shift answering any questions or concerns they may have. Move off the production floor for this conversation 1o  2o
SUP/LL/PRM Meet with line lead for first impression of the new employee o
Safety – Day 2 – 30 minutes – Day 2 New Employee Safety Orientation – 20 minutes

More in-depth safety information, schedule and include Lee Armstrong for this portion
SUP/EHS Introduce Lee as our facilities EHS (Environmental, Health, and Safety) coordinator o
SUP/EHS Safety committee discussion o
SUP/EHS Emergency action plan – Review attached building map w/shelters o
SUP/EHS Near miss and injury reporting o
SUP/EHS Understanding how to handle a safety incident o
SUP/EHS Understand the JSA’s risks at the work center o
SUP/EHS Understand correct PPE while working on the production line o
SUP/EHS Understand how to handle a chemical spill (PAH-OMP-PQA-SOP-0040) o
SUP/EHS Introduction to Click Safety Login and start system o
SUP/EHS Discuss E-Stops on production line o
SUP/EHS All other safety topics o
SUP/EHS Training on powered industrial truck(s) / electric pallet jack needed Yo  No
SUP/EHS Hazardous waste o
SIP/PRM/EHS New Employee Safety Orientation – OSHA required topics – Day 2 – Attached – 20 min o
Workplace Efficiency and Accuracy – Day 3 – 15 minutes

Schedule and include a member of our QA staff for this portion
SUP/QA Right the first time – FTR measurement is calculated daily by job and shift o
SUP/QA Deviations – Quality issues that impact daily efficiency and goals o
Employee Signature and Date
Second Week
SUP/LL Continue Teammate Pairing o
SUP/LL Supervisor & Line Lead – evaluate new hires first production week o
SUP Assess the response to better gauge training direction. Supervisor and or Line Lead may take this role o
SUP Meet with the employee mid-shift and end of day answering any questions or concerns they may have. Move off the production floor for this conversation 1o  2o
Third Week
SUP/LL First day of full uninterrupted production & without teammate o
SUP/LL Supervisor & Line Lead – evaluate performance o
SUP Meet with the employee mid-shift and end of day answering any questions or concerns they may have. Move off the production floor for this conversation 1 o  2o
 

SUP/LL/PRM

 

 

 

 

 

 

 Evaluations – Supervisor and Line Lead will discuss employee’s performance. Supervisor will then present performance evaluations to the Plant Production Manager. Original evaluation will be added to employee file in HR, a copy will be held by the supervisor.

 

 o
HR Questions or concerns, Training check-in, Benefits questions, Employee task list (HR/benefits task list) completed o
 

 

 

 

End of Week 1 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Contact HR with any questions o o
Production Manager and Supervisor/Line Lead Initial Here:
End of Week 2 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

 

 

 
End of Week 3 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

 
End of Week 4 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:
End of Week 5 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

 
End of Week 6 Evaluation

Answer the following questions with your line lead,Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

End of Week 8 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

 
End of Week 10 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

 

End of Week 12 Evaluation

Answer the following questions with your line lead, Production Manager, and present to the Plant Manager
Yes No
Is this employee best suited for the current position? Explain below o o
 

 
 

 
Is this employee motivated to add additional responsibilities? Explain below o o
 

 
 

 
Does this employee require additional training? Explain below o o
 

 
Does HR need to be contacted? Explain below o o
Production Manager and Supervisor/Line Lead Initial Here:

 

Employee and Supervisor acknowledges this training is complete.

Employee Signature Date
Supervisor Signature Date

New Employee Safety Orientation

 

Employee’s name:                                                      Position:                                  

 

Hire date: ________ Department:                         Supervisor:                             

Company vision statement

We believe all incidents are preventable and embrace a culture of zero incidents

We believe in reporting unsafe conditions and acts

We believe in reporting accidents and incidents

We expect everyone to go home just as they arrived – every day

 

General work practices – Day 1

 

Alcohol/drug policies o Clothing/ hair standards o
Horseplay/running o Primary hazards in work area o
Ladder practices o Lifting training – back protection o
Safety committee o Site- and equipment-specific training including Click Safety on-line o
Housekeeping o Pedestrian marked walk-ways o

 

OSHA required topics – Day 2

 

Bloodborne pathogen exposure o First aid/CPR o
Chemicals o Forklifts/powered industrial lifts o
Hazard communication (SDS) o Lockout-Tagout (energy control) o
Chemical spills clean-up o Personal protective equipment (PPE) o
Asbestos and lead awareness o Respirators o
Chemical waste disposal o Noise/hearing protection o
Compressed gas safety o Eye and face protection o
Site-specific chemical training o Hand protection o
Compactors and balers o Foot protection o
Confined space o Powered work platforms o
Emergency response o Tool Use and Guarding o
Emergency action plan o Welding o
Alarm systems o Worksite Warning Signs and Labels o
Fire extinguisher use o o
Procedures for reporting emergencies o o
EHS Signature Date
Supervisor Signature Date